User Documentation - iDrop web

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iDrop web

For web access, simply log in at https://www.storage.bils.se you can use your general BILS user name and password (where your user name is most likely one of your e-mail addresses). If you’ve been assigned a yubikey, simply trigger it after you’ve typed your password.

IdropLogin.png

After logging in, you will be on your home view (probably Starred Files). To browse your accessible directory tree, select Browse in the black menu line on top.


IdropHomeView.png

Browsing

In browsing mode, you can move around in your accessible collection tree. To enter browsing mode, select Browse from the menu bar on top.

The interface should be similar to other file browsers although object information is somewhat more focused on object information than normally (one can switch between object information and collection browsing with the “Browse” and “Info” buttons).

Uploading

You can upload files by selecting Quick upload in your home view or selecting Upload in the browse view to put your file in a particular collection. The upload dialog should mention where files are stored (“parent collection”)


IdropQuickUpload.png

Interface walk through

This intends to be an explanation of most parts of the iDrop web interface, feel free to skip this part.

Top menu

The top menu line (in black) gives access to generic short cuts and default options. The actual functions are currently

  • Home

takes you to your home view, featuring starred and shared files and collections.

  • Browse

takes you to the browsing interface, letting you walk around your file tree.

  • Profile

let's you see and modify your profile page. This is currently not used.

  • Search

gives access to search functionality, unfortunately, in the current version of the web interface this is limited to tags previously assigned.

  • Tools

let’s you access various tools. Currently, the only such tool is a quick start of iDrop Desktop which doesn’t work correctly for the moment.

  • Account

various more account and session related features can be found here, particularly, the logout function is located under this menu option. The menu has also options to ‘Change password’ (which is not possible for the moment) and changing the default resource files are stored in (don’t change this).

Home view

The home view gives quick access to selected files (either starred or shared) and an upload button.

  • Quick upload

opens a dialog to store files in a collection called uploads in your home collection.

  • Starred Files

list your starred files. The list view will have buttons for quick download, browse to file and show the description given to the file when it was starred as well as the file name.

  • Starred Folders

list your starred collections. The list view will have buttons for a uploads to that collection, browse to collection and show the description given to the file when it was starred as well as the collection name.* * Folders shared by me this should list collections you’ve shared with others. It is currently not always available.

  • Folders shared with me

this should list collections shared with you by others. It is currently not always available.

Browse view

This is the main view which let’s you walk around your file tree, upload and download files as well as work with metadata and sharing.

Just below the menu bar is information about where you’re currently browsing as well as quick links to collections earlier in the path.

Next comes a row of buttons:

  • Refresh

updates the current view.

  • New folder

creates a new collection in the currently selected path

  • Browse

chooses browsing mode - collections will show contents instead of information for the collection

  • Info

chooses information mode - collections will show information instead of contents.

Next comes the actual browsing area divided in two panes; to the left is the actual browsing pane which shows the directory tree from the current anchor point. To the right is information for the currently selected object or a collection list if a collections is selected and “Browse” has been selected.

Browsing pane

The browsing pane has three buttons

  • Refresh

refreshes the view. Can be needed to show changes done from other places after the page was loaded

  • Home

resets the browsing to the home directory of the logged in user

  • Up

resets root to the actual top of the tree, this can be needed if the user has previously restricted the tree using “Set this as the root of the tree”

below these buttons is an expandable view of the tree where you can click the arrows to expand/collapse collections. You can select a data object or collection to view information or for collections see a content listing in the information pane.

Information pane

The information pane has two modes, Browse (for collections only) or Info. You can select which mode you want to use with the corresponding button in the row above the pane.

Browse mode

For data objects, Browse mode is identical to Info mode. For collections, the contents of the collection is listed. Each row has the following columns

  • Expansion

this row allows expansion/collapse of a particular object within the Browse view

  • Action

by selecting this box, particular actions can be done for multiple actions at the same time

  • Name

the name of the object

  • Type

this column lists the type of the selected object. The most common ones are COLLECTION and DATA_OBJECT

  • Modified

timestamp for the last recorded modification

  • Size

size of the object (0 bytes for collections)

All of the actual data rows (Name, Type, Modified and Size) can be used for sorting ascending/descending.

Through the button at the top of the Action column, selected objects in that column can be added to the “cart” for later download or deleted.

Info mode

The info mode lets the user display and (possibly) modify information about the selected object.

Object information is displayed under 5 different tabs

  • Info

displays general file metadata

  • Metadata

allows the display and editing of custom (AVU) metadata

  • Sharing

here you can find various information and operations related to sharing

  • Tickets

tab for handling of tickets (a system for giving access to certain resources, currently not used by BILS).

  • Audit

shows audit data, currently not used byt BILS.

There are some things worth to note:

Under Info, various tags can be added to objects. These are currently the only thing that are searchable with iDrop web.

For data objects, it’s possible to see information about where the object is stored under Info (Data path, Resource).